All registered guests will receive a bid number. Your bid number will appear on the "backstage pass" you're given at check-in and must be used for identification in the silent auction. It will also appear on the barcode stickers you will use for bidding.
The only way to bid for a silent auction item is to have a unique bid number, including absentee bidders.
How the Silent Auction Works
Each auction item will be associated with a clipboard with an attached bid sheet. The bidder must affix his/her barcode sticker or write his/her name, bid number, and bid amount. Bids without bid numbers are invalid. The bidder's bid number on the bid sheet constitutes a binding offer to buy the item.
All bids must start with at least the minimum amount indicated on the sheet and must increase by at least the minimum increment listed.
Bidding for silent bidding items will close as follows:
8:00 – Fine Wine
8:10 – Teacher events and adventures
8:20 – Sporting Events & Dinners
8:30 – Getaways
At the closing time, bidding will stop on all items and an auction official will mark the winning bids on each bid sheet and collect the item clipboards. As a courtesy to other auction guests, please respect the auction ending time. If you are concerned that you will be outbid at the last moment, simply increase your bid to your personal threshold for the item in advance of the closing time.
As you review the auction catalog, consider forming a "syndicate" to bid in a group for popular auction items, such as formal group dinners or whole-class kids’ events. If your syndicate wins, the cost of the items can be divided equally among the members of the bidding group. See "Bidding in Groups" within the silent auction rules for more information.
Bidding in Groups
You are welcome to put together a bidding group or syndicate to bid on an item together and share the cost. Simply designate a managing partner for your bidding group, who will enter his/her name on the bid sheet. It is the responsibility of the managing partner to collect each member’s contribution to the item.
Payment and Check Out
All silent auction purchases will be charged to the credit card on file used for your ticket purchase. Bidders who would like to pay by check should notify the Foundation office no later than April 5, 2011.
To expedite billing and serve as a guarantee, guests must pre-register their credit cards. Register your credit card for Express Checkout when you purchase your ticket(s) online. If you do not use this option, you will need to manually register your credit card at the event check-in table. Your credit card account will be automatically billed for only those purchases you make during the event and your credit card information will not remain in the auction system after the event. A receipt for the items you have purchased will be sent to you via email the week following the event.
When You Win
Confirmation emails for all purchases will be sent to the winners of those items within a week of the event, along with your receipt. Similar email messages will be sent to the donors/hosts of the parties, activities, and items.
The Fine Print
All items are sold "as is" and all sales are final. Please read descriptions of items carefully for dates, information, special conditions, and limitations. Descriptions on item bid sheets may contain important updates not included in the auction catalog or listings on the website. There will be no exchanges or refunds. Gift certificates are not redeemable for cash.
Auction purchases are tax deductible only to the extent that the amount paid exceeds the fair market value of the item(s). Estimated fair market values are stated on the receipt vouchers.
Unless otherwise specified, all auction items and services must be redeemed from their donors by April 10, 2012. Buyers of services, parties, and other activities are responsible for contacting the donor to make arrangements.
In consideration of our generous donors, please observe the specified limit as to the maximum number of participants for an offer, and do not request duplication of an item from a donor. MPCSD teachers and staff are not permitted to duplicate their offers unless prior arrangements are made with the Auction Chair.
Successful bidders for auction items are advised that activities, services, and products are not sponsored by the Menlo Park-Atherton Education Foundation. MPAEF cannot guarantee your purchases and accepts no liability or responsibility for any activities, services, or products purchased at the auction, including but not limited to failure of delivery, failure of performances, and/or claims for personal injury.
Buying tickets online is the best way to streamline the purchasing/checkout process. Unless you request otherwise, the same credit card will be used for for all purchases you make at the party, including auction items, raffle tickets, and Fund-A-Teacher contributions.
Thank you for supporting the auction!